TITLE: Office Manager

OVERVIEW:
Candidates should be experienced, reliable and task-oriented Office Manager with strong benefits experience. The Office Manager will work directly with management and will be responsible for performing administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

DUTIES & RESPONSIBILITIES:
ACA (Affordable Care Act) tracking, which consists of:
Review and Approve the Batch / and Client Verification Report
Review the Data Quality Control Report
Generate and approve the 1095C forms to go to the printer and the file to go to the IRS
Year End Compliance testing for the Vanguard Profit Sharing 401(k) plan Sister Company’s 401(k) plan
Administer 401(k) retirement plan, including filing the Form 5500
Complete quarterly reports to the US Department of Labor to submit the company’s employment and wages data via a website portal.
Make travel arrangements for employees as requested
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
INSURANCE – Business
Review 5 company renewals, supply payroll information for Workers Compensation.
Upon renewal, send Workers Compensation information to branch managers for posting. Update the spreadsheet on DRIVE.
Audit – meet with an auditor for onsite audits, or prepare wage information for phone audits and upload to the audit website.
Insurance ID cards for vehicles – provide appropriate cards to location managers per DRIVE locations
INSURANCE – Health Insurance, Short Term Disability, Long Term Disability, AD&D , Life Insurance
Health Insurance – Process application, verify that employees receive their insurance cards. Track employee hires, fires and changes..
Short Term Disability, Long Term Disability, AD&D , Life Insurance – Process new hires and terminations. Send to employees insurance forms as needed; complete the employer portion and process claims.
INSURANCE – Supplemental Insurance (Colonial) – Provide new hire info to Building Blocks (3rd party administrator)
INSURANCE – Flood Insurance, review coverage and renew in a timely fashion.
Manage corporate credit cards
Review expense reports for completeness and receipts before sending up to management
Review management approved expenses before sending on for approval
Review and approve request for educational benefits
Track and employee licensing and memberships and ensure renewals are done in a timely manner
In conjunction with accounting, calculate profit sharing amounts and arrange for payments

COMPETENCIES:

Minimum of 4+ years of experience as an Office Manager
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
Proficiency in collaboration and delegation of duties
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Exceptional interpersonal skills
Friendly and professional demeanor

REPORTS TO: President

HOURS: Monday – Friday 7:30 am – 4:00 pm

DEGREE: Associate degree or comparable years of work experience

This position is based in our Corporate office in Pittsburgh, PA. If interested in hearing more, please contact Dayna Phillips at either dphillips@georgelwilson.com or 412.952.6881 to discuss position and interview process. EEOC

TITLE: Outside Sales Representative – GLW – Central WV

OVERVIEW:

This candidate will be trained in-house before stepping into outside role. Territory be covering the Central portion of West Virginia.

DUTIES & RESPONSIBILITIES:

Make personal sales calls at customer sites on regular basis
Stay current on existing & emerging products
Blueprint reading experience a plus
Follow-up on all generated quotes
Assist customers with problem-solving
Construction knowledge a plus
Bridge or Highway experience a plus
Execute sales efforts in an ethical and professional manner while representing company on and offsite
Ability to lift, carry, and transport work-related materials to client site (frequently weighing 80 lbs, occasionally more than 80 lbs. Company truck provided.)
Ability to visit and move around at construction and other work sites, including the ability to maneuver in tight or small spaces
Ability to work inside the office selling as well as outside the office when needed
Follow-up on all generated quotes
Maintain a clean and presentable vehicle
Keep a clean driving record
Introduce new company distributor lines, products
Use brochures and sales literature when dealing with customers
Attend sales meetings and other company meetings as requested; may attend industry shows and conventions
Assist in orienting and training new salespeople, making field calls, and giving instruction
Strive to improve selling skills and knowledge
Submit all necessary reports
May make special or emergency deliveries
Any additional duties assigned by Manager

COMPETENCIES:
Exceptional time management and organizational skills required
Commitment to demonstrate high level of professionalism
Knowledge of company products and ability to speak about them to customers
Basic computer skills

REPORTS TO: Branch Manager

HOURS:
Monday – Friday position with very few overnight stays in a course of a calendar year

DEGREE:
Bachelor’s Degree or closely related field with 3 years of relevant sales and industry experience; or equivalent combined education and on the job experience.

This position’s home office will be Bridgeport, WV but you will be working from home. If interested in hearing more, please contact Dayna Phillips at either dphillips@georgelwilson.com or 412.952.6881 to discuss position and interview process. EEOC

Job Title: Marketing Coordinator

Overview: We are seeking a talented and dynamic Marketing Coordinator to join our growing business. As a Marketing Coordinator, you will be responsible for managing various marketing activities including event management, literature production, website and social media strategy, SEO (Search Engine Optimization) improvement, advertising campaigns, and company positioning. This is an exciting opportunity to make a significant impact on our company’s growth and success.

Duties & Responsibilities:

 Develop familiarity with the products and markets served by the George L. Wilson company through interaction with company and vendor salespeople

 Manage, coordinate and be willing to attend offsite company events, including trade shows, conferences, and promotional activities.

 Oversee the production of Create marketing materials such as including catalogs, brochures, line cards, and promotional literature such as flyers or Sales “Hot Sheets”.

 Develop and implement a comprehensive web and social media strategy to enhance the company’s online presence.

 Work with our IT Team to optimize the company website for improved search engine rankings (SEO) and user experience.

 Use Klayvio or similar email marketing tool to generate monthly outreach to customers

 Collaborate with the creative team to create engaging content for various marketing channels.

 Monitor and analyze marketing data and provide insights for continuous improvement; suggest promotional items.

 Assist in developing and executing advertising campaigns across multiple platforms.

 Work with Sales Analysis to Conduct market research to identify customer needs, industry trends, and competitive landscape.

 Collaborate with cross-functional teams to ensure marketing initiatives align with overall business goals and help prepare email blasts.

 Stay updated on industry best practices and emerging marketing trends. Suggest new tools or subscriptions to stay aligned with these trends.

 Keep Google business profile updated and respond to customer comments.

 Work with store managers on displays and advertising to maximize sales.

 Experience doing merchandising a plus.
 
Competencies 

 Proven experience in marketing roles, preferably in a similar industry or B2B environment.

 Strong project management skills with the ability to manage multiple priorities and deadlines.

 Excellent verbal and written communication skills.

 Proficiency in digital marketing platforms and tools, including social media management, email marketing, and web analytics.

 Experience with website content management systems and SEO best practices.

 Familiarity with graphic design principles and software tools is a plus. Experience with Adobe tools or a willingness to learn is required.

 Analytical mindset with the ability to interpret marketing data and draw actionable insights.

 Strong attention to detail and a creative mindset.

 Ability to work collaboratively in a team-oriented environment.

 Friendly and outgoing personality, eager and comfortable interacting with employees, customers and vendors

REPORTS TO: Company President

DEGREE: Bachelor’s degree in Marketing, Business Administration, related field, or equivalent years of experience.

This position is in our Pittsburgh office.  If interested in hearing more, please contact Dayna Phillips at dphillips@georgelwilson.com or 412.952.6881 to discuss position and interview
process. EEOC

TITLE: Production Planner/Scheduler – WV

OVERVIEW:
You will schedule and prioritize the Door Department’s manufacturing in cooperation with the Door Department Manager and Purchasing. You will maintain a schedule for each manufacturing operation to meet production goals. When the acceptance of new orders is considered, you will provide a tentative schedule.

DUTIES & RESPONSIBILITIES:
• Planning, scheduling and coordinating production of the Door Department’s jobs
• Work with Door Purchasing to ensure everything is in place for production
• Provide tentative delivery dates when the company is quoting new orders
• Scheduling jobs in a timely fashion for the Customer’s needs
• Tracking jobs to make sure they are staying on time
• Notify Sales if jobs are behind
• Watch costs to ensure the production process stays within budget
• Report on the production status and any production issues to upper management
• Handle production disruptions and productivity problems
• Find ways to improve productivity and reduce costs
• Create lists for each job to determine what needs ordered for the job
• Arranging with the warehouse for customer product pickup
• Following-up on each delivery to ensure the shipment arrived on time with all items accounted for
• Address and resolve service concerns, should they arise
• Able to read blueprints or construction drawings to determine what products are needed for the job
• Able to help with estimating jobs and do take offs
• Knowledge of door frame/hardware, plus
• Computer experience a requirement
• Maintain a friendly, “willing to help” attitude
• Research and investigate jobs’ needs quickly

COMPETENCIES:
• 2-3 years of experience with production planning or in the construction industry
• Excellent verbal and written communication and interpersonal skills
• Solid time management and prioritization skills
• Basic computer skills and/or software experience is preferred
• Experience with Microsoft Project or Similar Project Management Software is a plus
• Positive attitude and team player

REPORTS TO: Door Manager

HOURS: Monday – Friday 7:30 am – 4:00 pm

DEGREE: Associate degree or equivalent years of experience

This is a Monday – Friday shift from 7:30 am – 4:00 pm with lunch and breaks given accordingly. This is a 40-hour work week. It is in our Bridgeport, WV office. If interested in hearing more, please contact Dayna Phillips at 412.952.6881 to discuss position and interview process.
EEOC

OVERVIEW: Candidate will be able to cut, grind, drill and polish glass. This candidate will handle sheets of glass in the warehouse meeting the specifications of the customer’s request. This candidate must have previous Glazier experience.

DUTIES & RESPONSIBILITIES:
• Knowledge how to install glass, doors, frames, and necessary hardware needed
• Able to lift 100 – 150 lbs with assistance
• Installs glass in millwork products, such as doors, window sashes, china closets, and office partitions: Places door or sash on worktable and inserts precut glass in opening, or inserts glass as products pass on conveyor, using either of following methods: Inserts precut molding into window opening around edges of glass and taps molding against glass edges, using hammer and wood block.
• Tacks molding to frame, using hammer or staple gun.
• Fastens glass into window opening, driving glazier’s points into frame over glass, using point-driving tool.
• Presses and smoothes putty into angle formed by glass and wood to make joint watertight, using putty knife.
• Spread sealing compound around edges of opening before inserting glass, using air gun or knife.
• Fit framed glass into openings in doors and screw frame to door, using screwdriver. Aluminum store front installation a plus.
• Cut glass.
• May be designated according to glass installed as Door-Glass Installer; Window Assembler.

COMPETENCIES
• At least 3 years of experience doing glazier work
• Professional demeanor at all times
• Good time management and organizational skills
• Knowledge of math when using measurements
• Knowledge how to run all power tool equipment beneficial (Drill, circular saw, etc.)

REPORTS TO: Sr. Glazier

HOURS: Monday – Friday; 7 am – 3:30 pm; no weekend hours

DEGREE: High school diploma

This is a Monday – Friday shift from 7 am – 3:30 pm with lunch and breaks given accordingly. This is a 40 hour work week. It is located in our Bridgeport, WV office. If interested in hearing more, please contact Dayna Phillips at: dphillips@georgelwilson.com or 412.952.6881 to discuss position and interview process. EEOC